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4.60 - Purchases & Contracts

The Superintendent shall manage the District’s purchases and contracts in accordance with State law, the standards set forth in this policy, and other applicable School Board policies.
 
Standards for Purchasing and Contracting
All purchased and contracts shall be entered into in accordance with State law. The Board attorney shall be consulted as needed regarding the legal requirements for purchases or contracts. All contracts shall be approved or authorized by the School Board.

All purchases and contracts should support a recognized District function or purpose as well as provide for good quality products and services at the lowest cost, with consideration for service, reliability, and delivery promptness, and in compliance with State law. No purchase or contract shall be made or entered into as a result of favoritism, extravagance, fraud, or corruption.

Adoption of the annual budget authorizes the Superintendent or a designee to purchase budgeted supplies, equipment, and services, provided that State law is followed. Purchases of items not included in the budget require prior School Board approval, except in an emergency.

When presenting a contract or purchase for Board approval, the Superintendent or designee shall ensure that it complies with applicable State law, including but not limited to, those specified below:
  1. Supplies, materials, or work involving an expenditure in excess of $25,000 must comply with State law bidding procedure, 105 ILCS 5/10-20.21, unless specifically exempted.
  2. Construction, lease, or purchase of school buildings must comply with State law and Board Policy 4:150, Facility Management and Building Programs.
  3. Guaranteed energy savings must comply with 105 ILCS 6/19b-1 et seq.
  4. Third party non-instructional services must comply with 105 ILCS 5/10-22.34c.
  5. Goods and services that are intended to generate revenue and other remunerations for the District in excess of $1,000, including without limitation vending machine contracts, sports and other attire, class rings, and photographic services, must comply with 105 ILCS 5/10-20.21. The Superintendent or designee shall keep a record of: (1) each vendor, product, or service provided, (2 the actual net revenue and non-monetary remuneration from each contract or agreement, and (3) how the revenue was used and to whom the non-monetary remuneration was distributed. The Superintendent or designee shall report this information to the Board by completing the necessary forms that must be attached to the District’s annual budget.
  6. The purchase of paper and paper products must comply with 105 ILCS 5/10-20.19c and Board Policy 4:70, Resource Conservation.
The Superintendent or designee shall manage the execution of District contracts including: (1) complying with requirements concerning listing certain expenditures in the Annual Statement of Affairs; (2) listing on the District’s website all contracts in excess of $25,000 and any contracts with an exclusive bargaining representative; and (3) monitoring the discharge of contracts, contractors’ performances, and the quality and value of services or products being provided.

LEGAL REF.: 105 ILCS 5/10-20.21, 5/10-22.34c, and 5/19b-1 et seq..
820 ILCS 130/0.01 et seq.
CROSS REF.: 2:100, 4:150
ADOPTED: October 4, 1999
REVISED: June 29, 2006; February 28, 2008; December 18, 2008
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