5.150 - Personnel File Record

The Superintendent or designee shall manage the maintenance of personnel records in accordance with State and federal law and School Board policy. Records, as determined by the Superintendent, are retained for all employment applicants, employees, and former employees given the need for the District to document employment-related decisions, evaluate program and staff effectiveness, and comply with government recordkeeping and reporting requirements. Personnel records shall be maintained in the District's administrative office, under the Assistant Superintendent for Human Resources’ direct supervision.
An employee will be given access to his or her personnel records according to State Law and guidelines developed by the Superintendent and applicable collective bargaining agreements. No one else may have access to an employee’s personnel files and personal information except for: (1) a supervisor or management employee who has an employment or business-related reason to inspect the record; or (2) anyone who has the employee’s written consent.
The School District will only confirm position and dates of employment when requested for information about a District employee. An employee who would like the District to release additional information about their employment must submit a written request in writing to the Superintendent or designee.
LEGAL REF.: 820 ILCS 40/1 et seq.
23 Ill. Admin. Code § 1.660.
CROSS REF.: 2:250, 7:340
ADOPTED: October 4, 1999
REVISED: November 2004; February 22, 2007
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