4.50 - Payment Procedures

The School Treasurer shall prepare a list of all due and payable bills, indicating vendor name and amount, and shall present it to the School Board in advance of the Board‘s first regular monthly meeting or, if necessary, a Special Board meeting.  These bills shall be reviewed by the School Board, after which they may be approved for payment by School Board order.  Approval of all bills shall be given by a roll call vote and the votes shall be recorded in the minutes.  The Treasurer shall pay the bills after receiving the School Board order or pertinent portions of the Board minutes, even if the minutes are unapproved, provided the order or minutes are signed by the Board President and Secretary, or a majority of the Board. 

The School Treasurer is authorized to pay Social Security taxes and wages without further School Board approval.  These disbursements shall be included in the listing of bills presented to the School Board.

Revolving funds for school cafeterias, athletics, petty cash, or similar purposes may be used, provided such funds are in the custody of an employee who is properly bonded according to State law and who is responsible to the Superintendent and the Board.  Payments from these funds shall be included in the listing of bills presented to the School Board.

LEGAL REF.:  105 ILCS 5/8-16, 5/10-7, and 5/10-20.19.

ADOPTED:     October 4, 1999

REVISED:       September 9, 2002; September 25, 2003; October 29, 2015

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